emails in English

Emails in English: What phrases are more useful?

If you have arrived at this post is because he has been called on to you to do emails in English at work and you need useful phrases to write it.

Then, the good news! you have arrived at the post correct.

We are going to see useful phrases for the beginning, the body and the goodbye as well as formal and informal phrases.

It follows these 5 steps to assure to you that your mails sounds formal and professional:

  1. It begins with a greeting.
  2. It gives thanks to the person who has sent it to you.
  3. It explains the intention of the mail.
  4. It adds an observation of conclusion.
  5. It finalizes with a goodbye.

1. It begins with a greeting.

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To choose a suitable greeting depends on the relation degree that you have with the sender:

  • Dear John Dear Martha, - if we know the good adressee Estimado/a John/Martha.
  • Mr./Mrs./Ms.+ last name, - if we love to be but formal Mr. /Sra. /Se±orita+ last name
  • Dear Sir Dear Madam, - if we do not know the last name and formal We are considered Sir/Lady
  • To Whom this May concern, - if not even we know if he is an O-Man a woman whom can concern.

The comma after the greeting is obligatory. Points as in Castilian are not due to put both. (:)

After the greeting we can ask how she is the person to whom we went of informal form if we know it.
How plows you. -How are you?. -
Does How plow things? -How the things go. -
How's it going? -How it goes. -
Hope you plows well! - I hope that you are well. -
I hope everything is ok in (Company yam). - I hope that everything goes well in (name of the company). -

2. It gives thanks to the person who has written to you.

It is educated to talk about to a previous contact to a mail that we have had using more or less formal phrases following the situation:

  • For Thank you your previous email. Thanks for its previous mail (formal).
  • For Thanks your email. Thanks for your email (informal).
  • For Thank you sending/replying/etc€¦.Thanks for enviarme/to answer/etc to me€¦. (formal)

3. It explains the intention of the mail.


In order to assure to you that you will not lose the attention of the reader of your mail, the intention of your email writes just at the outset. You can use phrase as:

  • I a.m. writing to enquire about€¦ I write to ask/to ask to him on€¦
  • I a.m. writing with reference to€¦ I write to him in reference to€¦
  • I'm writing about/regarding€¦ I write to you on in relation to€¦ (more unreliable person)

She remembers that much people receive many daily emails and want to know quickly why they have received it and what she loves the person who has written it.

4. She adds an observation when finalizing.

He is normal in English being very formal and to add at the end of the mail a nice observation for which she will read it. We can say some phrase as:

For Thanks your consideration/cooperation. Thanks for his consideration/su cooperation.
In CASE you have any questions/concerns, please don't hesitate to you contact me (again). In case preoccupation has some question/, please it does not doubt in putting itself in touch with me (again).
I look forward to hearing from you/receiving your reply. I hope to receive the news hers to receive answer hers.

5. It finalizes with a goodbye.

To close an email or a letter depends on how you have begun it. If you meet the sender and you have an informal relation you could say €œto Best (regards)€ €“ the best thing, €œthanks€ - thanks or €œCheers€ - thanks very informal
However, if your relation is more formal you could say €œto Yours sincerely kindly€ - if you know the name or the last name the sender.
If you do not know it, then €œYours faithfully€ - kindly (very formal).

Perhaps in order to extend plus your knowledge on emails, they interest our Practical to you English. In them you will be able to learn useful vocabulary for attention to the client, reception of calls, mails, letters of presentation and preparation of curriculum in English.

Also you have our specific courses in combined actual modality or online with oral practice.
But info in this connection of specific courses.

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